Work out next year's CRM bill from your current annual cost, the renewal uplift percentage, any seats you add at the new price and other new charges.
Enter what you pay now for a year, the uplift the vendor proposes (or the maximum the contract allows), the annual price of each seat you will add, and any other new annual charges. The tool calculates: increase = current subscription × uplift % + price per added seat × seats added, and renewal-year total = current subscription + increase + other new charges.
Worked example (illustrative): 10 seats at $60 a month cost $7,200 a year. The renewal notice proposes a 9% uplift: $7,200 × 9% = $648. Two more seats at the new price of $72 a month cost $864 each a year, so $1,728. The marketing-contact tier moves up one step, adding $1,200. Increase = $648 + $1,728 = $2,376. Renewal-year total = $7,200 + $2,376 + $1,200 = $10,776, almost 50% more than this year, although the headline uplift was only 9%.
Limits: the tool models one renewal. For a multi-year view, run it again with the new total as the current subscription, or see the renewal uplift worked example. Uplifts on USD-priced plans also move with the exchange rate; see the guide to USD pricing and GST. All figures are illustrative.
CRM Costs, Pricing Models and 2026 Rules
How CRM and email marketing tools price by stored or marketing contacts, how tier steps work, and how cleaning your list and Spam Act consent records keep costs down.
Worked Costings and Selection Checklists
How CRM renewal uplifts, first-year discounts, added seats and contact-tier steps raise the second and third years, with worked examples and how to negotiate a cap.
